Our Lady of Perpetual Help Catholic School
Home and School Association Bylaws

ARTICLES OF ORGANIZATION

ARTICLE I – NAME

 The name of this organization shall be the O.L.P.H. Home and School Association (hereinafter sometimes referred to as the “Home and School”).

ARTICLE II – PURPOSE

 The purpose is to explore (1) ideas for improving the educational programs of the School and (2) provide assistance for the parents of the students (3) and to assist the teachers and staff and (4) to act as liaison between the parents and teachers. The Association shall also strive to assist the teachers by organizing and coordinating volunteer programs which may augment the curricula through the utilization of parent skills and talents and to provide additional resources, both monetary and material, for the teachers and staff. 

ARTICLE III – POLICIES AND DEFINITIONS

 Section 1.         Neither the name of this association nor the name of its Executive Officers shall be used for any purpose other than the regular work of the Association. This Association shall be a non-profit and non-commercial enterprise.

 Section 2.         This Association shall seek neither to control the administration activities of the school, nor to control its policies nor to influence the operational decisions of the school in any manner.

 Section 3.         These Articles may be amended at any regular meeting of the Executive Board (defined in Article V, Section 1(a)).

 Section 4.         In the event of dissolution of the Association, the assets of such Association shall be distributed as seen fit by a majority vote of the members (defined in Article IV) for the use of Our Lady of Perpetual Help School, consistent with existing State and Federal Internal Revenue Codes.

 ARTICLE IV – MEMBERSHIP – DEFINITION AND DUTIES

 All parents of children enrolled in this school are “members” of this Association. They are expected to show interest in the purpose of the Association and be willing to uphold its basic policies, subscribe to its Articles, and to perform all dutes, work and actions necessary to uphold the “purpose” defined under Article II above.

 ARTICLE V – DEFINITION OF EXECUTIVE BOARD MEMBERS AND THEIR DUTIES

a.         The Executive Board Members of this Association shall be a President, one or more vice-presidents, a secretary, and a treasurer, hereinafter sometimes referred to as “Board Members”.

 b.         Board Members shall assume their official duties at the close of the regular meeting in May and shall remain in office for one (1) year or until their successors are elected. 

c.         A Board Member shall not be eligible to serve more than two (2) consecutive terms in the same office. 

d.         The position of secretary and treasurer may be held by the same person concurrently.

 ARTICLE VI - ELECTION OF OFFICERS

 a.         There shall be a nominating committee, consisting of three (3) members; one of whom shall be selected by the O.L.P.H. Parish Council, one from the faculty, and one selected by the members of the Association. This committee is to be created at least one month prior to the election, and the president is to appoint one of the three to serve as chairperson of this committee. If any of the bodies mentioned above fails to appoint a Board Member, then those bodies represented may select a member to fill the vacancy.

 b.         The nominating committee shall select one (1) nominee for each office to be filled and report their selection at the regular board meeting in April.

 c.         Following the report of the nominating committee at the April meeting of the Association, an opportunity shall be given for nominations from the floor.

 d.         The consent of each candidate must be obtained prior to or upon his or her name being placed in nomination.

 e.         As an alternative to all of the above, a vacancy occurring in any of the offices of the Board Members may be filled by a majority vote of the then current Board Members.

 f.          In case a vacancy occurs in the office of president, the first vice-president shall assume the office of Presidency.

 ARTICLE VII – DUTIES OF THE BOARD MEMBERS 

Section 1.         The president shall preside at all meetings of the Association and of the Executive Board; shall perform such other duties as may be prescribed in these Articles or assigned to him/her by the Association or by the Executive Board; and shall coordinate the work of the officers and committees and inform each committee chairperson and officer, in writing, of expected duties in order that the object(s) of their work may be promoted.

 Section 2.         The vice-president(s) shall act as aids to the president and shall, in their designated order, perform duties of the president in the temporary absence or the inability of the president to serve.

 Section 3.         The secretary shall record the minutes of all meetings and shall perform such other duties as may be delegated to that office.

 Section 4.         The president of the Board Members may select up to ten (10) individuals called “Directors” whose function is to assist the president but shall have no voting rights or privileges.

 Section 5.         The treasurer shall receive all monies of the Association; shall deposit the same in one (1) checking account; shall keep an accurate record of receipts and expenditures, and shall pay out funds subject to the limitations of the approved budget as authorized by a majority vote of the Board Members.

                         The treasurer’s account may be examined annually by an auditor or an auditing committee of not less than three (3) members who, selected by a majority of the Executive Board, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee may be appointed by the Executive Board at least one (1) month prior to the last meeting in the fiscal year.

                         The treasurer and president of the Executive Board shall be the only individuals listed on the checking account maintained for all monies collected by the Home and School and there shall be two (2) members of the Executive Board for all check signing purposes.

 Section 6.         All Board Members shall:

                        a.         Perform the duties prescribed in the parliamentary authority in addition to those outlined in these Articles and those assigned from time to time.

                         b.         Deliver to their successors all official material within ten (10) days after their election.

                         c.         Make every attempt to attend all scheduled meetings provided sufficient notice is given. Seven (7) day advance notice shall be considered sufficient. Failure to attend two (2) consecutive meetings shall be grounds for dismissal. A unanimous vote of the Executive Board is required to dismiss a member. The Board Member against whom the action is brought shall not vote for this purpose.

 ARTICLE VIII – MEETINGS

Section 1.         Regular meetings of the Association not meetings of the Executive Board Members, shall be held at O.L.P.H. School at least quarterly between months of September and May at a time and date to be selected by the Executive Board Members.

                         Special meetings may be called by the Executive Board Members, seven (7) days notice having been given.

                        Executive Members present shall constitute a quorum for the transaction of business in any meeting.

Section 2.         The Executive Board Members present at the meeting must vote on any project in which actual or projected expenses shall exceed $2,000.00. A majority vote of those present or 2/3 of all Executive Board Members shall constitute approval.

ARTICLE IX – EXECUTIVE BOARD MEMBERS

Section 1.         The Executive Board Members shall consist of the president, vice-president(s), secretary and/or treasurer and shall serve until their successors are elected.

Section 2.         The duties of the Executive Board Members may be:

             a.         To transact necessary business in the intervals between the Association meetings and such other business as may be referred to it by the Association.

             b.         To create standing committees but only if necessary. Any standing committees shall be noted by the secretary in the minutes of any meeting of the Executive Board Members.

             c.         To approve the plans of work of the standing committees.

             d.         To propose recommendations at the regular meetings of the Association when necessary.

             e.         To appoint an auditing committee at least one (1) month before the annual meeting to audit the treasurer’s accounts if they choose to do so under Article VI.

             f.          To prepare and submit to the Association for approval, a budget for the fiscal year.

             g.         To approve routine bills as provided for in the budget.

Section 3.         Regular meetings of the Executive Board shall be held at a time to be fixed by the Executive Board Members. A majority present of the Executive Board shall constitute a quorum for voting purposes and all business deemed necessary by the Executive Board. Special meetings of the Board Members may be called by the president or by at least three (3) members of the Board with notice to all Executive Board Members.

ARTICLE X – STANDING AND SPECIAL COMMITTEES

Section 1.         Standing committees shall be created by the Executive Board by a majority vote of the Executive Board Members as deemed necessary to promote the objects and carry out the work of the Association.

                        The chairperson of a standing committee shall be selected by a majority vote of the then present Board Members.

Section 2.         A chairperson of each standing committee shall present a plan of work to the Executive Board Members for approval. No committee work shall be undertaken without a vote of the Executive Board Members as stated above.

Section 3.         The power to form special committees and appoint their members rests with the Executive Board as stated above. Since a special committee is created for a specific purpose, it automatically goes out of existence when its work is done and its final report is received.

Section 4.         The president may be an ex officio Board Member of but they shall not have a vote on any matter decided by the Executive Board Members unless they are an Executive Board Member as defined in Article IX.

ARTICLE XI – PARLIAMENTARY AUTHORITY

 ROBERT’S RULES OF ORDER REVISED shall govern this association in all cases to which they are applicable and in which they are not in conflict with these Articles. 

ARTICLE XII – FISCAL YEAR

 The fiscal year of the Association shall commence on June 1 and end on May 31.

 ARTICLE XIII – IMMUNITY 

All Executive Board Members shall have complete immunity for all actions performed while acting in their capacity as Board Members and shall have no personal or financial obligations arising from the same.

 Articles of Organization as amended 8/10/2000